Introduction
Correspondence, perhaps the most widely used in technical writing is often seen as a trivial task administration. But professionally for the non-native English language learning technology, offers the opportunity of correspondence, laboratory activities within a technical organization for the promotion. Articulation of success also means better access to similar organizations abroad. However, writing in the workplace, IT professionals are often forcedleaving materials on business because of the lack of a more appropriate reference. This article examines the correspondence Chinese technique of 52 IT professionals of Industrial Technology Research Institute (Hsinchu, Taiwan) for a period of one year. Based on these observations, identified five most common types of technical correspondence: technical cooperation, technical visits abroad, overseas technical visits, technical training, and the requestInformation.
Five Common Types of Technical Technical correspondence matching 52 Chinese IT professionals of Industrial Technology Research Institute (Hsinchu, Taiwan) were collected and analyzed over a period of one year. The correspondence has been divided into the following five categories:
1 Society for Technical Cooperation with the corresponding technical collaboration typically involves the exchange of research information technology licensees, opening the way forTechnology transfer suggests that, as before, with the technical support and asked to participate in / or accreditation by an international organization, and reporting status of activities. Common patterns in correspondence related to technical cooperation are the following:
a. The name of the organization of the intention to strengthen cooperation under investigation. I am simply stating a desire to organize a collaboration with another organization to avoid confusion.Examples are as follows:
I would like to propose an exchange of technological information between our two organizations in terms of pollution prevention, waste reduction. We are looking for potential licensees of the autoclaved lightweight concrete (ALC), product technology, on behalf of local producers in Taiwan, ROC. In addition to our in-house R & D, we are also considering the possibility of technology transfer by a foreign company, a technology that is ready (or closea) marketing and is already under patent protection. There are currently engaged in a program of development of transmission and to seek foreign partners who are able to develop and tools or in a program of technical cooperation with car manufacturers in the ROC We are committed to involving the development of long-term cooperative relationships with manufacturers, as they are, how. We are aware that the continued success of our work on our exchange and sharing of experience-dependentwith similar organizations.
b. Giving basic information about the organization (eg, mission-critical operations and services). Basic information about the organization allows us to know the other hand, if the mutual interests and skills are compatible. Examples are as follows:
Our organization, Mechanical Industry Research Laboratories (Mirlo), is a subsidiary of the Industrial Technology Research Institute (ITRI) was founded by the governmentRepublic of China (ROC). One of our missions is to support the local industry upgrading of technology levels. One of our strategies is to license the technology from abroad. The experimental results were generated far more useful in this project in the environmental protection work of Taiwan.
c. Providing suggestions on how to start the collaboration. Examples are as follows:
I look forward to your ideas and suggestions about this informationTrade opportunities. I would also like to organize a technical inspection for ten days of its organization next May as the first step of our cooperation. If you are interested in licensing this technology, please send this information to the address above for evaluation. A further discussion or a possible visit of the members of the ITRI to your production seems to be the best alternative. I suggest that ABC Corporation is a technician before sending UCLEnd of July and a presentation to the product development of this technology, our scientists and technical staff. Please let me know if there are areas of common interest, you would like to discuss.
Praise d. for the results and the company's reputation. Sincerely recognition or praise for the success the other party in a particular technology, the organization brings to bear the intent and learn from common report.Examples are as follows:
Your company has a long tradition of providing excellent engineering TP results (eg Noryl), the various properties and excellent quality. ABC Corporation is a recognized world leader in the design, manufacture and marketing of transdermal drug delivery system. ABC of the biotechnology company has some interesting products in detail before we would reach the stage of the license are developed. Stat-Rite 2300 is an excellent anti-staticPolymer that is combined with other thermoplastic resins and are used in ESD applications. We believe that these permanent anti-static plastic, has a huge potential market, especially given the emerging electronics industry in Taiwan.
e. description of the cause (s) for technical cooperation. Rather than attempting to describe the organization should own business, writers are specific plans or describe what has been done so far. Examples are as follows:
A newSystem is manufactured in Taiwan to design, develop and produce automatic transmission elements. Therefore we are looking for partners for technical cooperation through licensing agreements and joint ventures. There are currently engaged in a program of development of transmission and to seek foreign partners who are able to develop and the tools are, or may engage in a program of technical cooperation with car manufacturers in the ROC
2 Technical visits abroad
Correspondencewith technical visits abroad usually contains proposals for technical visits, discussion topics, reminders, confirmation, change the dates or itinerary, hotel accommodations and transportation, with thanks for their hospitality during the stay, and accept invitations declining invitations. Common patterns in correspondence related to technical visits abroad are the following:
a. If the visit and the preliminary information. A technical visit toseen as a means to request an organization (eg, information exchange, short courses, or general understanding of their activities). Details such as time and discussion topics should be included. Examples are as follows:
It would be much appreciated if you could arrange for me during my stay in your production observed ABC March 19, 1993. I'd like to participate in the special division of carbon (or the Technical Center), the Company ABC / Massachusettsduring the next trip. Liu Institute of Technology professor of Virginia, recommended that we visit your prestigious institution and a time to discuss with you our needs, and learn at their own experiences. We are aware that the continued success of this program depends on our observation and understanding of similar work in other countries. At this point I would like to arrange a visit to your country. I am very interested in visiting Dr. Jones and his collaborators interestedknow all the operational aspects involved in this program.
b. Explanation of the purpose of the visit. A direct statement of what is expected of visiting technical writer, can be confusion about what the other party to provide either unable or unwilling to stop. Examples are as follows:
We must improve our knowledge of carbon black in terms of application of chemistry, characterization and processing (such as ESD protection, wire and cable, coatings and UV protection). SoKnowledge also for the benefit of our customers, many of whom are producers. Purpose: To understand and evaluate the success stories and the current state of Japanese dyeing industry in terms of technology, equipment and information on industrial waste. Compressor visits system, companies that produce systems for heat pump or vapor recompression would be equally useful. Information on the various systems available heat pump would also be very useful forfuture support of these systems in Taiwan.
c. Praise for organizing services. In addition to any other organization for their achievements not only good public relations. There is also the organization a clearer idea of what your expectations are, when and if you pay a visit to. Examples are as follows:
Waste minimization is a global trend, and your country has much experience in this field. As you know, ABC Corporation has the resourcesnecessary to produce a good quality of various carbon black.
d. emphasis on the collaborative nature of the visit. The technical inspection shall be described in terms of a particular perspective. It's not just your business that stands to benefit. A technical visit can also clarify their common interests and capabilities of both organizations. This may pave the way for future joint activities. The following examples are provided:
I hope that this visit will strengthen relationsCooperation that bind our organizations. In light of these concerns, we look forward to working with your company in the near future. We hope that this visit will open the door for greater cooperation between our two organizations.
3 Technical visits abroad
Correspondence with technical visits from abroad typically involves inviting speakers to invite consultants or guest workers, setting the agendas for technical visits, letters of approval or technical visits,financial arrangements, hotel accommodation or travel reservations, and change the data of the technical visits. Common patterns in correspondence related to technical visits from abroad are as follows:
a. Invite the speaker. Invitations speaker should play preliminary information on the role of participants and topics covered during the event. Examples are as follows:
In light of your research and your well-known contributions in the field of GRINPolymers, we would like to formally invite you to serve as invited speaker at the next symposium GRIN material. We invite you to make a presentation at our next seminar silicon technology. This is an official invitation to three companies NBC specialists, Mr. Smith, Mr. Jones, and Mrs. Lin, CGMP attend a seminar and visit our local bulk pharmaceutical chemical plants. Please recommend an academic to be an expert to serve as a short-term consultant with CMS, whichKnow-how is very important for the following topics.
b. With the details of the event. The letter should include some subjects, the time of the event, and perhaps a description of some of the participants who will attend this event. Examples are as follows:
We will organize a seminar on conducting polymers for applications Anti-static/ESD, at EU level on the Chemical Laboratories / ITRI will take place April 16. The ultimate goal of the seminar is to provide a channelCommunication between IC and IC assembly houses the container manufacturer. The seminar will also focus on issues relating to the properties and technology of conductive plastic compounds. The meeting will be held on 25-26 April 1994 at the National Central Library, Taipei. We hope you will give two lectures at 31:20-14:05 and from 15.10 bis 15.55 Clock (04.25.94). Dinner Reception on the evening of 25 and 26 instead of April, and there will be a short tour of Taipei on April 29 Its.
c.Compensation for the visit. Financial terms of compensation must be simple and straightforward as possible be given to avoid confusion. Examples are as follows:
Flight round trip (business class) and accommodation provided. Please pay in advance for round-trip airfare and other incidental expenses, keep your receipts as well. We will refund (by check) prior to departure from Taiwan.
D. Preparation before the visit. The speakershould not be given any necessary last-minute surprises in terms of what materials and information future. Examples are as follows:
Please send your resume, presentation themes and a half page abstract by January 31, 1994, and full papers by 1 March 1994. Please send faxes and all our material in time for me, so we have a lot of time for translation and printing. I also need your CV, including name, date of birth, place ofPlace of birth, nationality, marital status, educational qualifications, professional experience, academic achievements, current scientific activities, other activities related to science and selected publications.
4 Technical Training
While the overseas technical visits (paragraph 2) only in May last year a couple of weeks, is equivalent to detailed technical training for the duration of stay can be up to one year. Correspondence with the technical training usually includes invitationsspeaker, the position of guest workers applications, application letter, letters, suggestions for the contents of the training, certificates of training, accommodation, recognition of application and rejection letters after their return from the appreciation of the training program. Common patterns in correspondence related to technical training are the following:
a. If the course, the period of guest workers. If the period of technical training should be given with confidence inOrganization to organization and ability to meet individual needs. Examples are as follows:
Could a brief training on the latest developments and applications of MS in polymer research. You allow me to serve as guest workers in your laboratory? I want to serve as guest workers in the laboratory for 6-8 months.
b. Description of the ongoing work of the applicant and the research priorities (as opposed to its formation). Providing as muchInformation on the applicant or individual training requirements and organizational needs, is the reader to decide if he or she can be useful. Examples are as follows:
I have a degree in Materials Science and Engineering and received specific training in thin film technology and photolithographic etching. I am currently a process technology for the development of an integrated pressure sensor, basedThin metal foil strain gauge. Pressure / Vacuum Measurement Laboratory, Center for Measurement Standards to develop the form (SPA) of the mercury manometer, such as the promotion and strengthening laboratory capacity and our measure.
c. Clearly indicating how the training will benefit the applicant organization. A clear statement of what the candidate will win because of the formation in order to avoid further confusion. Examples are givenbelow:
I also agree that the introduction of molecular simulations at UCL would provide a deeper understanding of the morphology of the polymer structure-property relationships and directions for research. She laboratory, one of the leading companies in this area of research could make me a wonderful opportunity to discover the production of the sensor.
d. Set a path or a series of questions to be addressed during training. The declaration of the applicantExpectations for the formation of the trail and avoid disappointment later. Examples are as follows:
I hope that this short training program, we can research and systems issues that must be determined on the following areas. The following arguments can be a useful guide for you when deciding the content of this short training session. Of course you should feel free to modify or expand on these themes. We hope to improve our technical knowledge of the PPS, with particular regard toTemperature measurement and control, anti-vibration and pressure control.
5 Request for information
Correspondence with requests for information generally includes the required information about the program and request information about the company, seeking information on products, request technical information and reference materials required and prices - information services. Common patterns in correspondence related to requests for information are the technical trainingFollowing:
a. The name of the organization concerned of the information requested. Requests for information should not only as a means to obtain information to consider. Instead, requests will be considered as a first step in identifying the interests of both organizations. For example, as other companies advantage of providing this information? Examples are as follows:
We intend to explore other possible applications of these films,especially in the IC industry, electronics and packaging here in Taiwan. We are planning an IND for TDDS scopolamine with the Office on Drugs (Taiwanese counterpart of the FDA file). Please provide the following documents and samples required by the Bureau. Our laboratory is currently developing a test for measuring the flow. Our design consultant recommends the use of ABC-valve products to some of the mechanical components. The following is a list of items we are interested in purchasing,from your company.
b. Request for information. By clarifying the interests of your organization, you can make the reader in a correlation between the interests and objectives of both organizations. Examples are as follows:
Please send me introductory information and other publications relevant to explain their strategies, methods, results and future goals. Since our goal is similar to that of your organization, we want to develop a partnership relationshipmaterial exchange with the service industry and in this way facilitates the exchange of information and other possible collaborations.
Conclusion This article has five most common types of correspondence identified by their native English-speaking IT experts wrote. As a preferable alternative to the materials business correspondence, which often do not coincide with the requirements of the writer, the common types of technical correspondence here, IT professionals can articulatetheir goals to promote the laboratory and the creation of collaborative relationships with their partners abroad.
References
Knoy, Ted (1995). A Manual for Chinese Technical Writers match Hsinchu, Taiwan Industrial Technology Research Institute Knoy, Ted (2000, February). Overcoming Chinese vernacular writing habits. Internet TESL Journal, Vol VI, No. 2 Knoy, Ted (2000). A workbook for Chinese editing technical writers. Hsinchu, Taiwan: C Technology Web Knoy,Ted (2000). Advanced practice Correction for Chinese Technical Writers. Hsinchu, Taiwan: C Technology Web
For students, it is possible for your students a set of sample pages is in the form template to match http://www.chineseowl.idv.tw/html/correspondence/
